7-10 DECEMBER 2021

Logistic Notes

Youth Event for 22nd Meeting of the Contracting Parties to the Convention for the Protection of the Marine Environment and the Coastal Region of the Mediterranean and its Protocols İstanbul, Turkey, 16-17 November 2021

 

 

VENUE OF THE MEETING
CVK Park Bosphorus

Address : Gümüşsuyu Mah. İnönü Cad. No: 8 34437 İstanbul, Türkiye
Tel : +90 (212) 377 88 88
Websites : https://www.cvkhotelsandresorts.com/tr/park-bosphorus-hotel-istanbul


TICKETS, ACCOMODATION AND TRANSPORT FROM/TO ISTANBUL AIRPORT

Tickets and accommodations will be processed and issued by the host country. As such, ticket will be issued directly with departure from your country 15 November 2021 and return on 18 November 2021.
Transport will be provided via minibuses from the airport to the Venue by the host country.
Breakfast, Lunch, and Dinner organizations will be organized by the host country from 15 – 18 November 2021.

VISAS
All participants should ensure that they are in possession of any necessary entry and/or transit visas prior to their departure. Information for foreigners intending to go to Turkey: https://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa

CLIMATE IN ISTANBUL
November in Istanbul has an average of around 14°C, reaching a high of up to 16°C and the average low can reach 7°C. An umbrella might be needed; during the event rain is expected.

CURRENCY
The currency in Turkey is Turkish Lira. The exchange rate is approximately 0.11 to the US Dollar (as of October 2021).

TIME ZONE
All areas in Turkey observe the same time zone. There are no daylight-saving time clock changes. Turkey is 3 hours ahead of Coordinated Universal Time (UTC +3).

POWER PLUG ADAPTOR
In Turkey the European standard voltage of 220V to 230V is used, with a frequency of 50Hz. Wall outlets typically accommodate plugs with two round pins.

ENVIRONMENTAL IMPACT
Measures to reduce the environmental impact of the Meeting:
The Meeting will be totally plastic free and paperless to the extent possible. Pre-session documents will be made available only electronically. Making a meeting paperless yields the benefit of considerably reducing the cost and the carbon footprint of the Meeting.
To facilitate the paperless meeting, representatives are strongly encouraged to follow the following suggestions:

- Each representative is advised to bring a laptop computer, which should be pre-checked for viruses prior to arrival at the meeting.

- Laptops should be configured for a standard wireless (wi-fi) connection. If in doubt, please check with your local information technology expert.

- Each representative -should bring an appropriate adaptor to enable laptops to be connected to EU power sockets.

- Each representative should include a current e-mail address when completing the meeting registration form in order to be able to receive correspondence about the meeting.

COVID-19 INFORMATION AND MEASURES
Country-Specific Information

• Turkey has confirmed cases of COVID-19 within its borders.
• The Turkish Ministry of Health releases Turkey’s daily vaccination and COVID-19 numbers at https://covid19.saglik.gov.tr/
• No curfew is in place.
• Turkey allows SinoVac, CoronaVac, Pfizer-BioNTech and other vaccines allowed by WHO.

Please make sure you complete these steps before travelling

1. A completed “Traveler Entry Form” must be submitted at most 72 hours before departure and presented at check-in and upon arrival. The form can be obtained at http://register.health.gov.tr
2. Obtain a HES Code for the duration covering your visit to Turkey. This Code will be needed for accommodation, travelling, entry to malls, meeting venues etc.
3. You can obtain a HES code via Hayat Eve Sigar Mobile App. Please find directions in https://hayatevesigar.saglik.gov.tr/hes-eng.html
4. You have a print of your vaccination certificate.

Traveling Requirements
Passengers arriving from a country other than Afghanistan, Bangladesh, Brazil, Egypt, India, Iran, Nepal, Pakistan, Singapore, South Africa, Sri Lanka, the United Kingdom, must:
• have a negative COVID-19 PCR test taken at most 72 hours before arrival; or
• have a negative COVID-19 rapid antigen test taken at most 48 hours before arrival. This does not apply to:
• Passengers younger than 12 years;
• Passengers with a COVID-19 vaccination certificate showing that they were fully vaccinated (at least two doses – one dose of Johnson & Johnson) at least 14 days before arrival;
• Passengers with a COVID-19 recovery certificate issued at most 6 months before arrival;
• Merchant seamen.
Passengers arriving from Egypt, Iran, Singapore or the United Kingdom must have a negative COVID-19 PCR test taken at most 72 hours before arrival. This does not apply to passengers younger than 12 years.
Attention: Passengers who in the past 14 days have been in Afghanistan, Bangladesh, Brazil, India, Nepal, Pakistan, South Africa or Sri Lanka must have a confirmed hotel reservation before departure. They are subject to quarantine for up to 14 days at their own expense, in a government designed hotel listed at http://web.shgm.gov.tr/documents/sivilhavacilik/files/Covid-19/hotel_list_for_isolation-010921.pdf Passengers who in the past 14 days have been in Afghanistan, Bangladesh, Brazil, India, Nepal, Pakistan, South Africa or Sri Lanka must have a negative COVID-19 PCR test taken at most 72 hours before arrival. This does not apply to passengers younger than 12 years.
Intercity travel by plane, bus, train, or other public transportation requires proof of vaccination or a negative PCR test taken 48 hours prior to travel. This requirement applies to individuals 18 years old and older. Intercity travel using a private vehicle will not require proof of vaccination or a negative PCR test. Individuals who fail to provide the necessary documentation will not be permitted to board public transportation.
Entry into establishments such as concerts, cinemas, theaters, and crowded events require proof of vaccination, or a negative PCR test taken 48 hours prior to the event. This requirement applies to individuals 18 years old and older. Individuals who fail to provide the necessary documentation will not be permitted to enter into these venues or participate in crowded events.
Individuals who have not received their vaccination through the Government of Turkey, and thus will not be able to confirm their vaccination status, may show a printed copy of their vaccination certificate along with identification.

Entry and Exit Requirements
A PCR test is required for individuals over the age of 12 years old who are unable to show proof of vaccination.
COVID-19 control measures for air, land, and sea travel continue. Passengers arriving in Turkey will be required to complete an information form and will be checked for symptoms. Anyone suspected of having COVID-19 will be transported to a hospital for examination or to a dormitory to self-isolate. If an individual on a particular aircraft/vehicle/vessel is found to have COVID-19, the information forms completed upon arrival will be used to identify others have been in contact with them; those individuals will then be subject to 14-day isolation/quarantine.
Please be aware that, passengers arriving into Turkey may be subject to a random PCR test at their final destination in Turkey.
Passengers could be subject to self-isolation for up to 14 days.
This does not apply to passengers with a COVID-19 vaccination certificate showing that they were fully vaccinated (at least two doses - one dose of Johnson & Johnson vaccine) at least 14 days before arrival.

Quarantine Information
• Passengers will not be required to quarantine or submit a negative PCR test result if they submit a document issued by the relevant country’s official authorities stating that they have been vaccinated at least 14 days before entrance to Turkey and/or have had the disease and were cured within the last 6 months.
• Foreign passengers who test positive for COVID-19 on landing flights will be referred to a private hospital by the Ministry of Health – Border Health Unit.

Transportation Requirements
• Passengers failing to submit a digital or paper copy of a negative PCR test result are not permitted to board the flights.
• Airlines and airports have implemented new procedures for travelers, and passengers must comply with these to travel. For example, masks must be worn in the airport and on airplanes, and arriving passengers are subject to health checks and random PCR tests. Please check airport and airline websites for more information and specific guidance.

Dining Establishments
• Dining establishments such as restaurants, patisseries, cafés, and cafeterias are open for in-person dining and delivery services with no time restrictions.
• Smoking in public spaces is prohibited.

Other Establishments
• Most services are available in Turkey without restrictions. Starting September 6, 2021 proof of vaccination or a negative PRC test within the past 48 hours will be required to enter some establishments hosting crowded events such as theaters or cinemas. This requirement applies to individuals 18 years old and older. Individuals who fail to provide the necessary documentation will not be permitted to enter into these venues or participate in crowded events.

Covid-19 related measures at the Venue
The COVID-19 Measures are determined by the Ministry of Health of the Turkish Republic and the Host Country of COP 22 would like to convey its gratitude to participants for practicing the measures in advance:

• Participants will be subject to daily Covid-19 tests at the tent outside the convention center. The tests will be taken at hours to be announced at a later stage. Tests will be free of charge. The participants will be contacted only if they test positive and, in that case, measures will be taken as indicated in the section below.
• Participants have to follow rules in place (as provided here).
• Masks and disinfectants will be provided at the venue. Use of plastic gloves is not recommended.
• Participants should keep their masks on while they are in indoor areas.
• 1,5 m social distance should be kept.
• Catering services for coffee breaks will be outside of the meeting rooms.
• Body temperature check is done at the entrance to the hotel and to the restaurant.
• The restaurant is self-service. In order to prevent guests touch serving spoons and forks, personnel will serve your food behind the glass. Thank you for your patience.
• Meeting rooms are regularly ventilated with fresh air. All of the staff are vaccinated and wearing masks.

Participants tested positive, with symptoms or in-contact with a person who shows symptoms

Participants tested positive for COVID, will be moved to an isolation room and be provided with medicine free of charge. In case the participant wants to return to country during the isolation period, he/she will only be allowed to leave Turkey by private plane, air ambulance or private vehicle provided by his/her country.
For recent information regarding travel restrictions please consult IATA’s website: https://www.iatatravelcentre.com/world.php

EMERGENCY NUMBERS
FIRE FIGHTERS +90 110
POLICE +90 155
AMBULANCE +90 112

CONTACT PERSONS
KORAY EYÜPOĞLU - +905449052605 - [email protected] (for tickets, accommodation and transfers)
ÖZLEM ÖRME - +905079876308 - [email protected]
VİLDAN BÖLÜKBAŞI ATAY - +905436905125 - [email protected]
MEHMET TAMER ÇOBANOĞLU -  +905326436696 - [email protected]